Professional Conference Organization
For more than 25 years, Altagra has been delivering successful national and international scientific conferences and congresses, primarily in the medical, scientific, and agricultural sectors. As a full-service conference and event management agency, we oversee every stage of the process—from initial planning and preparation through on-site delivery and post-event follow-up.
Our clients include scientific societies, public and private institutions, as well as international organizations. Through our nationwide network of trusted suppliers, advanced technical infrastructure, and client-focused communication, we deliver reliable, high-quality conference management services tailored to each event’s unique requirements.
HOW WE CAN HELP:
Strategic Event Planning
Working closely with our clients, we define the objectives, scope, and structure of each event and develop the most suitable solutions to achieve them. As a first step, we identify and secure the ideal venue, assess accommodation options, and coordinate all related hospitality and technical requirements. We then prepare a detailed budget and project timeline to ensure efficient and successful event delivery.
Strategic Event Planning
Comprehensive assessment of the organizer’s requirements and expectations
Preparation of a preliminary event budget
Contracting with the client
Contracting with the conference venue, hotels, and other service providers
Selection and reservation of accommodation in various categories for participants
Event Branding, Communication and Participant Management
We develop a distinctive visual identity for each event and create a dedicated conference website to serve as the central source of information for participants. We manage event promotion and ongoing communications, while implementing and operating a comprehensive online registration platform to handle participant applications efficiently and professionally.
Event Branding, Communication and Participant Management
Creation of the conference visual identity and branding
Development of the conference website and related communication platforms
Implementation and operation of an online event management system
Identification of potential participants and preparation and distribution of invitations, newsletters, and event communications
Management of participant registration processes
Registration and coordination of invited speakers and VIP guests
Operation of the conference secretariat and continuous communication with participants
Development of a mobile event application upon request
Production of branded signage, wayfinding systems, and event decoration
Accommodation, Catering and Technical Services
Based on the agreed budget and event requirements, we coordinate all accommodation, catering, and technical services to ensure a seamless and professional conference experience. We manage hotel bookings for participants and speakers and can also organize social events, technical visits, and optional programs tailored to the needs of the customer.
Accommodation, Catering and Technical Services
Organization of catering services tailored to the event’s objectives and budget, including lunches, coffee breaks, receptions, and gala dinners
Procurement and coordination of state-of-the-art audiovisual and presentation technology, with hybrid and live-streaming solutions available upon request
Management of accommodation bookings for participants, invited speakers, and VIP guests
Organization of social events, technical tours, and other optional programs
Arrangement of accompanying persons’ programs upon request
Scientific Programme and Abstract Management
Our online conference management platform supports the complete submission and administration of scientific abstracts, while ensuring continuous communication with speakers and invited guests. We assist scientific committees in developing and publishing the conference programme and, when required, provide full support for the preparation and production of printed and digital conference materials.
Scientific Programme and Abstract Management
Development of guidelines for presentations, posters, and abstract submissions
Support in notifying speakers and maintaining ongoing communication with them
Dedicated management of invited speakers and VIP guests, including travel, accommodation, and transfer arrangements upon request
Collection and administration of scientific abstracts through our online management system
Preparation of the scientific programme and abstract book in accordance with the scientific organizers’ instructions
Coordination of printing services and online publication of conference materials
Organization of poster sessions and poster presentations upon request
Sponsorship and Exhibition Management
We actively identify and engage potential sponsors and exhibitors relevant to the conference’s scientific field, integrating them into both the professional and commercial framework of the event. We develop tailored partnership opportunities, maintain ongoing communication, and ensure the successful delivery of all agreed sponsorship and exhibition benefits.
Sponsorship and Exhibition Management
Assisting scientific organizers in approaching potential sponsors and exhibitors through their professional networks
Development of sponsorship and exhibition packages
Consultation and coordination of sponsors’ and exhibitors’ branding and participation requirements
Preparation and management of sponsorship and exhibition agreements
Delivery of all contracted sponsorship benefits, including banners, advertisements, promotional videos, and other visibility opportunities
Coordination and management of exhibitor participation and exhibition space requirements
Management of advertising activities, collection of promotional materials, and coordination of their publication and display
Financial Management and Reporting
In accordance with the agreed financial framework, we manage the complete financial administration of the event. Throughout the planning and delivery process, we continuously monitor the budget, handle invoicing, and maintain transparent financial records. Following the event, we provide a detailed financial report and reconciliation to ensure a clear and professional closing of the project.
Financial Management and Reporting
Comprehensive management of the event’s financial operations, including pre-financing arrangements when required
Provision of multiple payment methods tailored to participants’ and sponsors’ needs
Collection of registration fees and sponsorship contributions, and settlement of event-related expenses
Continuous monitoring of revenues and expenditures, supported by up-to-date financial reporting
Cash flow management throughout the project lifecycle
Preparation of a full financial reconciliation in coordination with accounting records after the event
Preparation of post-event narrative reports upon request
Distribution of participant satisfaction surveys and feedback questionnaires upon request
On-Site Event Management
During the event, we coordinate every operational detail, from on-site registration to the complete technical execution of the programme. We oversee meeting rooms and exhibition areas, supervise all technical services, and ensure the smooth delivery of catering operations. Special attention is given to creating a seamless experience for participants, speakers, sponsors, and exhibitors throughout the event.
On-Site Event Management
Provision of on-site registration services and operation of a dedicated information desk
Support for speakers and coordination of all requirements necessary for successful presentations
Supervision of conference rooms and related event services
Coordination of technical suppliers and other service providers
Oversight and management of catering and hospitality services
Installation and placement of signage, wayfinding systems, and event branding elements
Coordination of on-site staff, hostesses, and event assistants
Rapid and flexible on-site problem-solving and operational support
Testimonials
Our clients are extremely diverse: in addition to scientific societies, our partners include public and private companies, civil and non-profit organizations, private individuals, and international institutions and organizations.
Current Conferences
A Magyar Stroke Társaság XX. Kongresszusa és a Magyar Neuroszonológiai Társaság XVII. Konferenciája
10-12 September, 2026
Zalakaros, Hungary
X. Stroke Szakdolgozói Vándorgyűlés
11-12 September, 2026
Zalakaros, Hungary
XI. Klinikai Vizsgálati Konferencia és GCP Tanfolyam
30 September - 02 October, 2026
Siófok, Hungary
TOX’ 2026 Tudományos Konferencia
07-09 October, 2026
Mátraháza, Hungary
EV4 – Extracellular Vesicles in Visegrád Collaboration Conference
21–22 October, 2026
Semmelweis University, NET Building, Budapest, Hungary
III. Nemzetközi Artroszkópos és Sportsebészeti Továbbképző Kongresszus - A Magyar Artroszkópos és Sportsebészeti Társaság 17. Kongresszusa
20-21 November, 2026
Mátraháza, Hungary
Our Returning Clients
Our Team
IHÁSZ KATA
executive director
PRIESZOL ÉVA
executive director
VÁNDOR ANDREA
executive director
GYURINA DÓRA
JUNIOR PROJECT MANAGER
PINTÉR CINTIA
JUNIOR PROJECT MANAGER
KIRÁLY REBEKA JÁZMIN
project assistant